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Reason for imposing the degree of rigor and discipline in project management

When it comes to project management, it is necessary to impose the degree of rigor and discipline implied by nine functional areas of project management so as to:

• Control the cost of the project and ensure it’s on budget and resources are utilized properly. This is accomplished through cost estimates, cost budgeting and cost control and by analyzing the project’s costs data, monitoring resource usage and taking corrective action to prevent budget overruns.
• Ensure the project is coordinated in a proper manner to ensure project success. This is done by identifying areas within the project were resources are needed and assigning those resources to that area. It helps to keep the project on schedule and on budget because resources are not tightly controlled and thus can be moved as needed by the project manager and the project teams interact and coordinate their activities to ensure project success.
• Control scope of the project by dictating what work is to be done and what is not to be done. This helps the project team to remain focused and on track by defining in detail the activities that need to be accomplished for the project to succeed, the roles, responsibilities and deliverables of the project. It also helps to define how changes to the project scope will be handled and approved and who will sign off on delivered deliverables.
• Ensure proper procurement practices within the project by identifying what products or services need to be procured from a third party, if the organization’s procurement process is adhered to and if the products and services acquired meet the project standards and requirements. Substandard procurement practices can lead to future high maintenance costs of the project. Eg acquiring cheap construction materials during a road construction might save project costs and keep the project under budget, but it  can lead to future high maintenance costs because the road  will need constant repairs
• Enable proper allocation of human resources to the project. This is accomplished by identifying and documenting the roles, responsibilities, performance and interaction of the project team and ensuring only competent and experienced staff are involved in the project thus ensuring its success.
• Control risks within the project by identifying, monitoring and seeing how risks can be reduced or controlled in such a way that they don’t impact the project negatively.
• Ensure proper communication within the project by identifying the information needs of the project stakeholders, how that information can be presented to them in a timely manner and how performance can be measured, documented and reported within the project.
• Manage project time by ensuring project activities are scheduled, sequenced, controlled and allocated resources in a timely manner so as to ensure the project stays on schedule and project deliverables are met.
• Deliver a quality product or services by ensuring the project deliverables adhere to the project standards set by the organization or by the project sponsors. This is done by ensuring the quality standards are followed in all phases of the project.

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